Precise specialisms
Document controller
The office takes in every paper that enters your company: a supplier’s invoice, a receipt, a contract, a bank statement, a letter in or out. It reads and files each one by type, party, date and amount, numbers it, and keeps the original on your company’s computer exactly as it came in. What is financial it prepares as a draft for your accountant to confirm, and you find any paper by asking.
Built with your company, for its work
What the office handles
- Each paper read and filed: type, party, date, and amount in its currency
- Numbered by your company’s rule, no number repeated
- The original kept exactly as it came in
- The register of correspondence in and out, numbered
- Expense and payable drafts from receipts and invoices, for your accountant to confirm
- Reminders of what falls due or expires: invoices, contracts, residence permits, the commercial registration
- Search by asking, or by number, party and date
What awaits your approvalIt never deletes a paper or writes over an original, and every financial draft is confirmed by a person.
What the work looks like
The incoming register
An illustration of how the office works, with general papers that belong to no particular party.
| No. | Paper | Party | Status |
|---|---|---|---|
| IN-0418 | Supplier invoice | A stationery supplier | Draft for your accountant |
| IN-0419 | Payment receipt | A fuel station | Draft for your accountant |
| IN-0420 | Maintenance contract | A maintenance company | Expires soon |
| IN-0421 | Bank statement | The bank | Original kept |
| OUT-0107 | Outgoing letter | A customer | Original kept |
Where is this month’s invoice from the stationery supplier?
IN-0418: it came in yesterday, its original is kept, and the payable draft awaits your accountant.
- Office
- +974 4142 2241
- info@uts.qa
UTS Trading & Services W.L.L. · CR 232959